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boarding handbook 2023 24 august v2PDF 12
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We are happy to transfer birthday calls and special occasion calls (we have birth dates entered in
our daybook for reference)
When to contact the Boarding House:
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While parents should feel free to contact the school whenever they wish, we would appreciate as
little disruption to boarding and school routine as possible
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If a child is absent from a boarding house during term time because of illness, late return or early
departure, parents/guardians are requested to notify the school as early as possible. Absences are
reported daily to School Administration and followed up.
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Please notify the Head of House in writing immediately of any change of contact address or
telephone number. It is important that we are able to contact parents at any time, including when
they are on holiday. If you are out of communication range please provide an alternative contact
telephone number of a suitable person who can act as guardian for your child during your absence.
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It can be very difficult for a boarder to receive bad news by telephone, email or letter. We encourage
you to contact the Principal or the Housemaster/Housemistress so that we can ensure that difficult
news is broken in the right manner with support on hand or with special friends nearby for emotional
support. In all such instances, we follow the family’s requirements.
Written Communication:
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Surface mail should be addressed to the student at Aitchison College PO Box 54000 Incoming
mail is distributed during house meetings.
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Periodically a Boarding Newsletter will be posted on the school website or mailed home with
reports
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Information is also given in the Principal’s Newsletter
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Parents are issued with a calendar highlighting major dates of the year. At the end of every term a
detailed food menu is posted on our website
Parents’ Secure Website Portal –‘My Aitchison’.
Our Parents’ Secure Website requires a user name and password. This secure site will enable boarding
parents to follow their child’s progress in many areas of school life. Please note, however, the secure site
is not a replacement for formal school reporting.
Reports and Key to Social and Personal Development Summary
Each housemistress and master will supply a separate boarding report each term. This report is viewed
by school authorities and designed to encourage reflection and discussion rather than a fixed or permanent
view on any individual student. The Principal approves all boarding reports.