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Policy on Disruptive Social BehaviourPDF 14
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5. Investigating Protocols
5.1 Inquiry Committee
A. Formation of the Inquiry Committee
Once a matter is reported, flagged as serious and forwarded for verification, an Inquiry Committee will be
formed to investigate the incident. The HM will select the members of the committee.
B. Responsibilities of the Inquiry Committee
The Inquiry Committee is responsible for:
i.
Conducting an objective and impartial investigation.
ii.
Collecting all possible evidence and statements.
iii.
Ensuring due diligence in handling the investigation.
iv.
Providing both parties ample opportunity to present their case.
v.
Compiling and presenting a comprehensive report of the incident.
C. Timeline of the Inquiry
The standard processing time for inquiry is ideally three to five working days. However, this is an estimate, and
processing time may vary depending on the nature of the incident and the need for legal counsel. All processing
times are determined on a case-by-case basis. However, in the event that an incident investigation takes longer
than 5 working days, the inquiry committee will issue a statement detailing the reasons for the delay.
5.2 Evidence Collection
To ensure a thorough and objective investigation, the Inquiry Committee may collect various forms of evidence,
including but not limited to:
A. Testimonies
I.
Admission statement of the perpetrator
II.
Statement(s) of the complainant
III.
Statement(s) of the affected individual
IV.
Statement(s) of the accused perpetrator
V.
Statements of witnesses
VI.
CCTV Footage
B. Communication Records
I.
Any written communication record relevant to the incident.
II.
Social media evidence, including texts and pictures.
III.
Recordings from surveillance cameras, if available.
C. Additional Evidence Sources
I.
Any prior communication, report, or pictorial evidence relevant to the incident.
II.
Previous incidents or communications connected to or leading to the incident.
III.
Correspondence with parents, siblings, or other family members (if needed).
IV.
Reports from teachers, housemasters/ mistresses.
V.
Review of student files.
VI.
Review of student diary (if applicable).
Policy on Disruptive Social Behaviours, Aitchison College
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